ADMINISTRATIVE & SUPPORT COORDINATOR

We are a growing wholesale distributor looking for a motivated, detail-oriented professional to join our home office team in a broad administrative support role. This position is ideal for someone eager to learn how a distribution business operates from the inside, contribute meaningfully across multiple functions, and grow with a company that values reliability, initiative, and long-term commitment.

ABOUT THE ROLE

This position reports directly to the Controller and serves as an administrative support resource across several areas of the business. Time will be split between providing dedicated support to the Controller and assisting with day-to-day business functions — including general support and client-related administrative tasks.

We are not looking for someone who has done everything — we are looking for someone organized, professional, and genuinely motivated to learn. The right candidate will be given the tools, training, and time to understand our business and, over time, take on greater responsibility within our established team structure.

WHAT YOU’LL DO

• Provide direct administrative support to the Controller, including data entry, document preparation, spreadsheet maintenance, report formatting, and tracking key deadlines
• Maintain and organize internal records, filing systems, and business documentation in support of existing team members
• Assist with general business correspondence, account documentation, and follow-up communications as directed
• Support coordination between internal departments by ensuring information is accurate, organized, and accessible to the right people
• Learn company systems, workflows, and processes across departments with the goal of becoming a versatile, reliable contributor over time
• Handle additional administrative tasks and special projects as assigned by the Controller

WHAT WE’RE LOOKING FOR

• Proficiency in Microsoft Office Suite — particularly Excel, Word, and Outlook — is essential
• Strong attention to detail with a consistent standard of accuracy across all work
• Solid organizational skills with the ability to manage multiple tasks and shifting priorities without losing focus
• A reliable, professional demeanor and a genuine willingness to pitch in wherever needed
• Clear written and verbal communication skills appropriate for a professional office environment
• Comfortable learning new systems and adapting as the role develops over time
• Associate’s or bachelor’s degree in accounting preferred; equivalent professional experience will be considered

NICE TO HAVE

• Prior experience in an office, administrative, or business support role
• Familiarity with basic financial or business reporting processes
• Background in wholesale distribution, supply chain, or a related industry

WHY JOIN US

We’re an established company with a close-knit team — and we’re growing. This role was created because we’re committed to building stronger administrative depth at our home office, and we want to bring in someone who can learn our business, earn trust across departments, and develop into a go-to resource for leadership over time.

If you’re looking for a place where your work is noticed, your growth is supported, and you’re not just a number — we’d like to meet you.

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This is a full-time, on-site position reporting directly to the Controller at our home office. Candidates must be available to work in-office Monday through Friday. We are an equal opportunity employer.